Admin Associate

HR and Admin

Admin Associate

Recruitment queries

recruitment@irage.in

+91 79-65816740

Role & Responsibilities

1. Front Desk & Communication

• Greet and assist visitors, clients, and vendors, ensuring a welcoming reception experience
• Maintain visitor register and front desk records in line with compliance requirements

2. Administrative & Coordination Support

• Maintain organised physical and digital records; perform data entry, documentation, and tracker updates
• Coordinate with Finance, HR, IT, and other departments; follow up on approvals, pending tasks, and internal requests
• Support directors' office coordination as required

3. Office Operations & Facility Management

• Take care of accounts with respect to generating purchase orders, maintaining petty cash, coordinating with the finance team towards payable/receivable, etc.
• Oversee housekeeping, pantry upkeep, and general office maintenance
• Manage office supplies inventory and ensure timely replenishment
• Handle key management, access control records, and coordinate repairs and maintenance
• Track AMC and contract renewals; manage courier, post, and deliveries
• Handle outdoor errands including bank and vendor visits

4. Vendor & Compliance Coordination

• Coordinate and document vendor services including pest control, fire safety checks (quarterly), and water testing (bi-annual)
• Ensure timely completion of all compliance-related activities and maintain up-to-date records and certificates
• Maintain strong relationships with vendors and keep price data in order to get the best pricing on supplies and services
• Prepare regular reports on expenses and office budgets

5. Employee Support & Welfare

• Manage employee meals and refreshments; collect and follow up on feedback for closure
• Coordinate festival decorations and office engagement activities

6. IT & Asset Management

• Coordinate with the IT team for basic support; maintain records of laptops and office assets
• Conduct quarterly laptop checks, gather user feedback, and ensure timely issue resolution
• Track stock inventory with regular updates, including during new joiner onboarding and employee exits
• Oversee upkeep and tracking of student books and materials

Skills & Requirements

• Good communication and interpersonal skills
• Basic knowledge of MS Office (Excel, Word)
• Professional, presentable, and responsible attitude
• Ability to handle pressure and multitask

Qualification & Experience

• Graduate in any discipline
• 1–2 years of relevant experience in front office / administration / coordination roles

From iRage's posting. See the original